Bylaws of the Ridgecrest Neighborhood Association
SECTION 1: NAME
The organization shall be a non-profit corporation named the Ridgecrest Neighborhood Association (hereinafter referred to as the “RNA”).
SECTION 2: AREA
The area recognized by the City of Shoreline as the Ridgecrest Neighborhood Association. Boundaries are as follows: North to NE 175th; South to NE 145th; East to 15th Ave NE; West to I-5.
SECTION 1: PURPOSE
To serve the area recognized by the City of Shoreline as the Ridgecrest Neighborhood by informing and educating the public on matters relating to the community; promoting projects which benefit and enhance the quality of life in the Ridgecrest Neighborhood; providing representation for the interaction with Council of Neighborhoods and the City of Shoreline.
SECTION 2: ORGANIZATION
The Ridgecrest Neighborhood Association is a non-profit corporation, organized and existing under the laws of the State of Washington. The RNA shall not engage in any activities or exercise any powers not permitted under Section 501 (c)(3) of the Internal Revenue Service Code of 1954.
SECTION 1: GENERAL MEMBERSHIP
Membership is available to all residents, property owners, business licensees, and non-profit organizations within the designated boundaries. No person shall be denied membership on the basis of race, sex, gender, sexual orientation, religion, color, national origin, handicap or political affiliation.
SECTION 2: VOTING, RESIDENT
Any competent resident, 16 years of age or older is accorded one vote per person.
SECTION 3: VOTING, BUSINESS
Because businesses and nonprofits contribute to the vibrancy of the community, any licensed business or non-profit organization will be accorded one vote per business or organization. However, if the owner/director resides in the Ridgecrest Neighborhood, the owner/director shall have one vote, but not the business/nonprofit. No individual in any capacity shall be accorded more than one cumulative vote.
SECTION 1: OFFICERS
Officers will consist of Chair, Vice-Chair, Secretary, and Treasurer. Officers must reside in the Ridgecrest Neighborhood.
SECTION 2: EXECUTIVE BOARD
The Executive Board will consist of all elected officers.
SECTION 3: DUTIES OF OFFICERS
The Chair will preside at all meetings of the general membership, oversee the provision of agenda, call special meetings as necessary, appoint committee chairs if necessary, be authorized to sign checks, conduct business on behalf of the RNA, and serve and chair meetings of the Executive Board and the Board of Directors.
The Vice-Chair will assist the Chair as necessary, will act on behalf of the Chair in the Chairs absence assuming all powers and duties of the Chair should the Chair be unable to so perform and will serve on the Executive Board and on the Board of Directors.
The Secretary will keep record of all the meetings of the Executive Board, the Board of Directors and of the RNA’s annual Election meeting in May as provided for in Article IV, Section 5; conduct appropriate correspondence as requested by the Boards; maintain a file of minutes, correspondence and other written material pertinent to the operations, and serve on the Executive Board and on the Board of Directors.
The Treasurer shall receive, deposit and disperse monies as directed by the Boards; furnish a financial report as called for by either the Chair or a quorum of the Executive Board; be authorized to sign checks and serve on the Executive Board and on the Board of Directors.
SECTION 4: BOARD OF DIRECTORS
The Board of Directors will consist of the Executive Board and a minimum of three additional members appointed by the Executive Board to serve for a one year term. The appointees will be known as At Large members.
SECTION 5: ELECTIONS
Officers of the Executive Board will be elected at the May Annual Election and Business Meetingby a majority vote of the individual members in attendance and will assume office at the next scheduled Board meeting. Term of office will be for one year, from June through May of the following year. All candidates nominated must previously have given their consent. In the event that an officer is unable to complete a term, the board will fill the remaining term by appointment.
SECTION 6: EXECUTIVE BOARD QUORUM
All Executive Board decisions will require a quorum of three-fourths of the voting officers to be validated.
Officers may vote by proxy but no less than half of the Executive Board must be present to call for a vote.
SECTION 7: GENERAL MEMBERSHIP QUORUM
A quorum will consist of the number of members in attendance.
SECTION 8: BOARD OF DIRECTORS QUORUM
A quorum of the Board of Directors will require 50% plus 1. Members of the Board of Directors may
vote by proxy but no less than 50% of the members must be present to call for a vote.
SECTION 9: DELEGATION
R In case of a tie vote by the Board of Directors, the vote of the Chair shall become the tie-breaker.
SECTION 10: DELEGATION
If any Executive Board member is unable to fulfill their term of office, the Board of Directors, with a quorum vote, may delegate the powers or duties of such office to any other person it may select.
SECTION 1: ANNUAL ELECTION AND BUSINESS MEETING
The Annual Election and Business meeting will be held in May at a time and site chosen by the Executive Board.
SECTION 2: EXECUTIVE BOARD MEETINGS
The Executive Board will meet as necessary.
SECTION 3: BOARD OF DIRECTORS MEETINGS
Board of Directors meetings will be held on the 2nd Tuesday of each month. The Chair has the option of calling special meetings at his/her discretion.
SECTION 1: OTHER AGENTS
The Board of Directors may appoint such other agents who will serve at the pleasure of the Board as it shall deem necessary or expedient, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by the Board of Directors. Other agents may include membership chair, events coordinator, Council of Neighborhoods Representative, Council of Neighborhood Alternate Representative, Webmaster, members of subcommittees, etc
SECTION 2: WEBMASTER
The design and maintenance of the RNA’s website shall be administered by the Webmaster, who is appointed annually by the Board of Directors. The Webmaster is accountable to the Board of Directors for all matters relating to the RNA’s website and shall provide a report to the Board upon request. The report may include new updates and features, editorial matters relating to format and content, reader feedback, and production concerns. The website shall be updated once a month.
An effort will be made to notify the Ridgecrest community with information regarding issues that will require a vote, prior to a general membership meeting at which the vote will be called. Sufficient notification may include posting on the RNA website prior to the meeting, or a mailing to the membership list, and two physical public postings within the Ridgecrest Neighborhood.
SECTION 1: DUES
No dues will be assessed unless voted on and approved by the majority of the general membership in attendance, at the Annual Election and Business meeting in May, however voluntary donations are accepted and fund raising events may occur.
SECTION 2: AMENDMENTS
Any member may propose a written amendment to the bylaws to the Board. Before the amendment can be submitted for consideration by the membership, it must be approved by the Board. Any amendment(s) must be submitted to the Executive Board prior to the Board of Directors meeting which precedes the next Annual Election and Business meeting by 60 days. After review, the Board will present the amendment(s), to be voted upon at the next Annual Election and Business meeting in May.
SECTION 3: AMENDMENT ADOPTION
Adoption of an amendment to the Bylaws shall require a two-thirds majority vote cast at the Annual Election and Business meeting. Amendments shall become effective immediately upon adoption.
No officer or member will be paid. All positions are understood to be volunteer positions.
SECTION 1: FINANCES
All monies contributed to the Association may be used to pay for services, goods, equipment, materials, supplies and operating expenses for neighborhood projects. Any general monies not spent will be placed in a bank account to be used for future planned or unexpected expenses.
SECTION 2: GRANTS
Grants to the Association that are project specific will be spent in accordance with the provisions of the grant.
SECTION 3: CHECKS
The Chair and Treasurer are authorized to sign checks. Two signatures are required for checks over $200.00.
SECTION 1: DISSOLUTION
In the event of dissolution of the RNA, any remaining assets after discharge of all liabilities and obligations shall be transferred to one or more organizations exempt under Section 501 (c)(3) of the Internal Revenue code of 1954 as required by law. No part of the net earnings of the organization shall inure to the benefit of any private shareholder or individual.
SECTION 2: DISPOSAL OF RECORDS
Upon expiration of the term of officers, all records shall be turned over to the Executive Board to be passed on to the newly elected officers following examination.
RIDGECREST NEIGHBORHOOD ASSOCIATION BYLAWS: MAY 2014